AA International Convention Registration Form

August 9, 2024

Registration Form Download
Dear A.A. Friends,
This is an exciting time in the planning of our 2025 International Convention. The
Registration and Housing Processes will open on September 10, 2024, at Noon,
Eastern Time. This memo includes information on the two ways to register and obtain
housing, if needed.
ONLINE REGISTRATION AND HOUSING PROCESS
Attendees planning to register and book housing online through our vendor,
Showcare, should use the Online Registration and Housing Process. In the
online portal, attendees can register, as well as add on our exciting product
offerings, Once the online registration is complete, attendees seeking housing
will be guided to book an option.
Attendees can access the Online Registration and Housing Process via a link on
our website at https://www.aa.org/international-convention. Additionally, the
attached Registration Brochure is filled with information about the 2025
International Convention you want to review.
PRINT FORM REGISTRATION PROCESS
Due to security and privacy guidelines, we no longer allow attendees to provide
their credit or debit card information on our Print Registration Form. The Print
Form Registration Process will allow attendees to pay for the registration fee
and our additional product offerings by check or money order only. If your print
registration form arrives by mail to Showcare before registration opens, it will not
be processed until September 10, 2024.
HOW TO REQUEST HOUSING USING THE PRINT REGISTRATION FORM
In the housing section of the print registration form, attendees can indicate they
want to “reserve housing.” Individual members will be able to indicate a
preferred housing dollar range and book up to two (2) rooms. We require
attendees to provide a valid email address to complete the booking of a
housing reservation. You must have a credit card to reserve a hotel room.
NOTE: YOUR CHECK OR MONEY ORDER SHOULD INCLUDE THE TOTAL OF THE
REGISTRATION FEE AND ALL SELECTED PRODUCT OFFERINGS. PLEASE DO
NOT ADD IN A HOUSING DEPOSIT WITH YOUR CHECK OR MONEY ORDER.
We will do our best to match you to your requested housing range, but if not
available, we will search for a housing option at the closest available rate. A link
to the housing system will be emailed to you with your confirmation so you may
provide your credit card information to complete the reservation. Please read
the entire Print Registration Form for all details regarding the process.
UNABLE TO ATTEND THE 2025 INTERNATIONAL CONVENTION IN PERSON? WE
HAVE NEW OPTIONS FOR YOU TO PARTICIPATE.
You can use the Online Registration or Print Registration Form to:
• Register for a Virtual Session Program Track. This is a two-day 8 session virtual
program track. The sessions will be live streamed as they are taking place and
will not be available for purchase after the Convention. Cost is $35 (USD).
• Purchase the 2025 International Convention Three Big Meetings Video Product.
It will be an anonymity-protected video recording available for viewing after the
Convention is over. Cost is $60 (USD)
Registration and housing questions? Call (514) 380-9375. Press 1 for English, press 2
for Spanish, press 3 for French, or email: 2025IC@showcare.com.
Warm regards,
Patrick C.
2025 International Convention Coordinator
2025ic@aa.org
DISCOVER VANCOUVER
Vancouver is located on the unceded traditional territories of the
xʷməθkʷəy̓ əm (Musqueam), Sḵwx̱ wú7mesh (Squamish), and
səl̓ ilwətaɁɬ (Tsleil-Waututh) peoples, who have lived on this land
for thousands of years. In 2014, Vancouver was designated a City
of Reconciliation, embarking on a sustained relationship of mutual
respect with local First Nations.
A cosmopolitan city right on the edge of nature, Vancouver makes
it easy to combine an urban getaway with outdoor adventure. From
family-friendly fun to thrill-seeking exploits; from marine exploring to
mountaintop luxury, you’ll find plenty of things to do in Vancouver.
Vancouverites know their city’s culinary scene. They know where
to find the best tower of fresh seafood, the finest house-made
charcuterie, and the most delicious taco truck!
Now, close your eyes and breathe in deep. As the earthy, cedar-
scented air fills your lungs, listen to the birds twittering, wind rustling
through leaves, and evergreen needles crunching underfoot as you
wander the forest’s carpeted path. As you round the corner, Stanley
Park’s Lost Lagoon comes into view. Just a few minutes past are the
towers and skyscrapers of downtown Vancouver. This is what inspires
Vancouverites every day.
MEETINGS, MEETINGS
AND MORE MEETINGS
Beginning Thursday at midnight through early Sunday, marathon
A.A. meetings will be held in English, French and Spanish. A.A.
topic meetings, workshops, panels, special interest meetings, and
regional meetings will be held Friday and Saturday at the Vancouver
Convention Centre. Sharing with members from around the world will
energize you to carry the message back home!
NEW FOR 2025 INTERNATIONAL CONVENTION
WE ARE OFFERING A VIRTUAL SESSION
PROGRAM TRACK: Attendees who are unable to attend the 2025
International Convention in person can register for a two-day 8 session
virtual program track. The sessions will be live streamed as they are
taking place and not available for purchase after the Convention.
A.A. EVENTS IN VANCOUVER!
Vancouver Convention Centre is located at the downtown waterfront
and where on Thursday evening we will hold a Block Party at venues
around the Convention Campus. Friday night we all come together
in the BC Place Stadium for the Flag Ceremony and Opening A.A.
Meeting; Saturday night for an Oldtimers A.A. Meeting; and Sunday
morning for the Closing A.A. Meeting. There will be more fellowship
opportunities outside the BC Place Stadium after the Friday and
Saturday night A.A. Meetings.
AL-ANON AND ALATEEN ACTIVITIES
A variety of daytime activities, including meetings and workshops for
Al-Anon and Alateen, are scheduled at the Hyatt Regency Vancouver.
There will be meetings offered in French and Spanish, along with the
English program. And, of course, Al-Anons and Alateens will join the
festivities at the Thursday night Block Party near the waterfront and at
venues around the Convention Campus, the Big Meetings and more.
2025 INTERNATIONAL
A.A. CONVENTION SOUVENIR BOOK
The 2025 International Convention Souvenir book, “A BOOK OF
FELLOWSHIP: 90 Years of Love & Service” is a lavishly illustrated
celebration of our Fellowship, its vibrant history, and A.A. around the
world today. In these full-color pages, you’ll read the inspiring stories of
Bill W., Dr. Bob, and the early A.A. s who spread the word of Alcoholics
Anonymous, one alcoholic to another, in ever-widening circles. A
treasure trove of archival and new material, this autograph book-size
volume brings to vivid life the message of Recovery, Service and Unity
that lies at the very heart of our program. Including blank pages for notes
and autographs, “A BOOK OF FELLOWSHIP: 90 Years of Love & Service”
will make a one-of-a-kind keepsake of the 2025 Vancouver Convention.
If you preorder the International Convention souvenir book when you
register prior to May 9, 2025, you will receive the book in the mail. If
registering after May 9, 2025, the book will be available for pick-up at
the Vancouver Convention Centre.
GRAPEVINE’S “LANGUAGE OF THE
HEART” SOUVENIR JOURNAL
To help celebrate the 2025 International Convention, collect your
memories, thoughts, ideas, prayers, jokes, stories, and the signatures
of friends and people you meet in this beautiful journal from AA
Grapevine. Keep track of a wonderful weekend of sober celebration
in Vancouver with fellows from around the world, and then use it
for years to come. The journal features wonderful quotes from our
cofounder Bill W.’s collected writings from Grapevine’s most popular
book, The Language of the Heart, the theme of the 2025 Convention.
If you preorder the Grapevine’s “Language of the Heart” souvenir
journal when you register prior to May 9, 2025, you will receive the
journal in the mail. If registering after May 9, 2025, the journal will be
available for pick-up at the Vancouver Convention Centre.
CONVENTION APP
A 2025 International Convention app will be available for download
for mobile devices. This will give attendees instant access to the
convention program, schedule changes, maps of the Convention
Center and Vancouver area, updates and alerts, and more. Print
programs will still be available for attendees.
2025 INTERNATIONAL CONVENTION
ALCOHOLICS ANONYMOUS
July 3-6, 2025 | Vancouver, British Columbia
a
Convention Dates: July 3-6, 2025 | Advanced Registration Deadline: April 15, 2025 | Registration Opens: September 10, 2024
TRANSPORTATION AND
OTHER INFORMATION
AIR TRAVEL*
You may wish to take advantage of airline flight discounts available
through one of our partners. SkyTeam comprises 19 international
airlines: Aerolíneas Argentinas, Aeroméxico, Air Europa, Air France,
China Airlines, China Eastern, Czech Airlines, Delta Air Lines, Garuda
Indonesia, ITA Airways, Kenya Airways, KLM, Korean Air, Middle East
Airlines, Saudia, TAROM, Vietnam Airlines, Virgin Atlantic, and Xiamen
Air. To book your travel now, visit skyteam.com/GlobalMeetings, click
on Attend Your Event in the left bar and enter Event ID 4860S.
AirCanada is also providing our group with discounted travel. To book
visit aircanada.com and enter the Promotion Code RF4VA681.
CAR RENTAL*
As with airlines and hotels, car rentals are available at standard discount rates.
Budget: Contact either www.budget.com or 1 (800) 842-5628
reference BCD #Z727996
Avis: Contact either www.avis.com or 1 (800) 331-1600
reference AWD number X227399.
CONVENTION TRANSPORTATION
We have hotel rooms throughout the Vancouver area! No door-to-door
shuttle bus service will be available. During registration you will be able
to purchase a three-day TransLink Compass Card. This card will be sent
to you with your badge for those who register prior to May 9, 2025 will
allow you to use public transit throughout Metro Vancouver for three days.
This includes SkyTrain, Bus Service, and SeaBus. If you are staying in the
area longer, these cards will be reloadable for you to add additional days.
SAFETY TIPS
The staff and volunteers of the 2025IC are committed to the safety and security
of our guests throughout the entire event. Here are some recommendations to
ensure that the 2025IC experience is a pleasant and safe one.
GROUND TRANSPORTATION
BETWEEN AIRPORT AND HOTEL
TAXI OPTIONS
Fares range from $35-$45 CAD based on traffic conditions from the airport
(both terminals) to downtown Vancouver.
All taxis are first come first serve basis from one of our two taxi stands at YVR.
Taxi stands are located on International Arrivals Level 2 and Domestic Arrivals
Level 2 and are served by licensed taxi operators. For South Terminal passen-
gers, the taxi stand is located right outside the terminal – only Richmond Taxi,
Garden City Cabs, and Kimber Cabs operate there.
RIDE APP SERVICES
Ride App services have arrived at YVR and are committed to providing their
passengers with reliable and diverse transportation options. Lyft, Uber and
KABU are authorized providers of Ride App services at YVR.
Getting Picked Up at YVR
For the safety, security and efficiency of the operations, Ride App services
at YVR are highly regulated. To ensure they deliver on their commitment to
provide an exceptional airport experience for their customers, there are three
pick up areas:
• International Arrivals, Level 2
• Domestic Arrivals, Level 2
• South Terminal
INDIVIDUALS WITH
ACCESSIBILITY BARRIERS
Many efforts have been made to assure your participation,
as well as compliance with the Canadians With Disabilities
Act. Transportation will be available to you in Vancouver, if
required. Please indicate on the registration form if you wish to
be contacted regarding your needs for transportation and/or
housing. Wheelchairs will be available to rent. You will need to
make your own arrangements through our vendor.
WEATHER
Daily high temperatures in July in Vancouver are around 70°F,
rarely falling below 55°F or exceeding 85°F. The highest daily
average high temperature for July is 75°F. As warm as the
summer temperatures can be outdoors, be prepared for cool
temperatures indoors — the air conditioning will be on!
TRAVELING TO CANADA
The U.S. and Canada each have restrictions and regulations
that apply to citizens and visitors who travel from one country
to the other. U.S. citizens need a valid U.S. passport to travel to
Canada. Citizens from other countries need to view Canadian
Visa Requirements. Border crossing into Canada has significantly
changed, particularly in the last two years. For more information:
access links to Canada Border Services Agency website:
https://ircc.canada.ca/english/visit/visas.asp
It is suggested that those who believe they have some past legal
incident, such as a DUI or felony that could inhibit their ability to
cross the border to attend the 2025 International Convention,
seek assistance/information by accessing the Canada Border
Services Agency link:
https://www.canada.ca/en/immigration-refugees-
citizenship/services/immigrate-canada/inadmissibility/
overcome-criminal-convictions.html
OTHER LANGUAGES, INCLUDING ASL
As a truly international gathering, meetings in multiple languages—
including American Sign Language (ASL), French, Spanish and
more — will be available Friday and Saturday. Additionally, the
Big Meetings in the BC Place Stadium will be simultaneously
interpreted into several languages based on need and cost. ASL
interpretation will be provided at the Big Meetings; look for the
seating section to be set aside for this purpose.
• Know Your Surroundings
• Carry Important Documents
• Use The Buddy System
• Be Discreet
• Use the 2025IC Resources,
such as our Mobile App.
• Be Medically Prepared
• See Something, Say Something
2025
INTERNATIONAL
CONVENTION
ALCOHOLICS ANONYMOUS
AA 2025 INTERNATIONAL CONVENTION July 3–6, 2025 | Vancouver, British Columbia
2 WAYS TO REGISTER • ONLINE: www.aa.org • MAIL: PO Box 7032, Lancaster, PA 17604 REGISTRATION OPENS
SEPTEMBER 10, 2024
ADVANCED DEADLINE IS:
APRIL 15, 2025
A. REGISTRATION (PLEASE PRINT CLEARLY)
• No badge required for children 12 years and younger • Both sides of this form may be duplicated • See reverse side for cancellation policy.
MAIN ATTENDEE (All fields are requested)
LAST NAME FIRST NAME NAME ON BADGE
ADDRESS APT #
CITY ST/PROV ZIP/POSTAL CODE COUNTRY
EMAIL (*REQUIRED FIELD) TELEPHONE
BADGE TYPE (CHECK ONE) 1. AA 2. AL-ANON 3. ALATEEN 4. FRIEND/SPOUSE
SIMULTANEOUS INTERPRETATION 1. SPANISH 2. FRENCH 3. AMERICAN SIGN LANGUAGE 4. OTHER
FIRST INTERNATIONAL CONVENTION 1. YES 2. NO
YEARS OF A.A. MEMBERSHIP 1. LESS THAN 1 YR. 2. 1-3 3. 4-10 4. 11-20 5. 20-35 6. 35-50 7. 50-55 8. 55-60 9. OVER 60
AGE GROUP 1. 13-15 2. 16-25 3. 26-39 4. 40-55 5. 56-65 6. OVER 65
ACCESSIBILITY ASSISTANCE ON-SITE YES, PLEASE COMMUNICATE WITH ME ON ACCESSIBILITY SUPPORT AVAILABLE
EMERGENCY CONTACT TELEPHONE
I WOULD LIKE TO RESERVE HOUSING 1 ROOM ___________________________ _________________________ PRICE RANGE: $200-$300 CAD (~$145-$218 USD)
2 ROOMS ARRIVAL DATE DEPARTURE DATE $300-$400 CAD (~$218-$290 USD)
I WOULD LIKE TO RECEIVE ADDITIONAL COMMUNICATIONS FROM AAWS, INC. AND AA GRAPEVINE, INC. AFTER THE 2025 INTERNATIONAL CONVENTION
ADDITIONAL ATTENDEE (All fields are requested)
LAST NAME FIRST NAME NAME ON BADGE
ADDRESS APT #
CITY ST/PROV ZIP/POSTAL CODE COUNTRY
EMAIL (*REQUIRED FIELD) TELEPHONE
BADGE TYPE (CHECK ONE) 1. AA 2. AL-ANON 3. ALATEEN 4. FRIEND/SPOUSE
SIMULTANEOUS INTERPRETATION 1. SPANISH 2. FRENCH 3. AMERICAN SIGN LANGUAGE 4. OTHER
FIRST INTERNATIONAL CONVENTION 1. YES 2. NO
YEARS OF A.A. MEMBERSHIP 1. LESS THAN 1 YR. 2. 1-3 3. 4-10 4. 11-20 5. 20-35 6. 35-50 7. 50-55 8. 55-60 9. OVER 60
AGE GROUP 1. 13-15 2. 16-25 3. 26-39 4. 40-55 5. 56-65 6. OVER 65
ACCESSIBILITY ASSISTANCE ON-SITE YES, PLEASE COMMUNICATE WITH ME ON ACCESSIBILITY SUPPORT AVAILABLE
B. PAYMENT (PLEASE PRINT CLEARLY)
Advanced Registration Fee is:
$160 USD PER PERSON X ________ $185 USD AFTER APRIL 15 TOTALING $______________
$216 CAD (when using Canadian checks)
PER PERSON X ________ $250 CAD AFTER APRIL 15 TOTALING $______________
2025 International Convention Virtual Session Program Track
A live two-day 8 session virtual track for people who are unable to attend the 2025 International Convention in person.
$35 USD $47 CAD TOTALING $______________
3-Day TransLink Pass (OPTIONAL)
$31 USD $42 CAD 1 PASS 2 PASSES TOTALING $______________
2025 International Convention Souvenir Book (OPTIONAL)
$15 USD PER PRE-ORDER BOOK (includes shipping) $20 CAD PER PRE-ORDER BOOK
QUANTITY: ______ ENGLISH ______ FRENCH ______ SPANISH TOTALING $______________
2025 International Convention Three Big Meetings
Video Product (OPTIONAL) An anonymity-protected video recording available for viewing.
$60 USD $81 CAD TOTALING $______________
AA Grapevine Souvenir Journal – Trilingual (OPTIONAL)
$15 USD (includes shipping) $20 CAD
QUANTITY: ________ TOTALING $______________
Grapevine one-year print subscription - English only (OPTIONAL)
$36 USD $49 CAD (check)
$49 USD International QUANTITY__________ TOTALING $______________
Grapevine one-year digital subscription - Online and app (OPTIONAL)
$29.99 USD (ALL except Canadian check) $40 CAD (check) TOTALING $_____________
Grapevine one-year Complete subscription - Print, online and app
(OPTIONAL)
$56 USD $76 CAD (check)
$69 USD International QUANTITY__________ TOTALING $______________
La Viña one-year print subscription - Spanish only (OPTIONAL)
$14.45 USD $20 CAD (check)
$21 USD International QUANTITY__________ TOTALING $______________
La Viña one-year digital subscription - Online and app (OPTIONAL)
$14.99 USD (ALL except Canadian check) $20 CAD (check) TOTALING $_____________
La Viña one-year Complete subscription - Print, online and app
(OPTIONAL)
$24.48 USD $33 CAD (check)
$24.48 USD International QUANTITY__________ TOTALING $______________
SUBSCRIBERS MUST INCLUDE ALL NECESSARY INFORMATION FOR THE POSTAL SERVICE
AND INCLUDE EMAIL ADDRESS AND PHONE NUMBER.
I will be responsible for fees that may be charged by financial institutions due to a stop-payment or insufficient-funds check.
CHECK/MONEY ORDER (PLEASE DO NOT SEND CASH)
I/We enclose the following total registration fees $_______________________USD/CAD. Checks/Money Orders made payable to
“General Service Board Convention.” International Checks/Money Orders (Except Canadian) must be in U.S. funds drawn on a U.S. bank.
WE SUGGEST DUPLICATING BOTH SIDES OF THIS FORM.
Send completed form with payment of Section B items only to: 2025 International Convention • PO Box 7032, Lancaster, PA 17604
REGISTRATION BY WEB OR MAIL
Before you provide us with your personal information, check how
we use it, with whom we share it, and how we protect it. Go to
www.aa.org/privacy or www.aagrapevine.org/website-policy.
Registration opens September 10, 2024.
Advanced Registration Fees (prior to April 15, 2025):
$160 USD or $216 CAD (Canadian residents only if paying by CAD
check or money order).
Payable by: Check, Money Order, or Credit Card
International checks and money orders (except Canadian) must be
in U.S. funds drawn on a U.S. bank. NOTE: We cannot accept travel
agency checks for multiple registrations.
You may register online through www.aa.org. Look for the logo with
International Convention information, including the link to registration.
Or fill out and mail the registration form with full payment to:
Mail: 2025 International Convention
(check or money order)
PO Box 7032
Lancaster, PA 17604
Once registered, your confirmation will be emailed to you. A valid
email address is required for registration. Your registration form will
not be processed if it does not contain a valid email.
The registration fees after April 15, 2025 will be $185 USD or $250
CAD. All attendees who register either via mail or online by May 9,
2025, will receive their badge and purchases in the mail prior to the
International Convention.
Registration forms sent via mail and received after May 9, 2025, may
not be processed. Please plan to check in at the Onsite Registration
Counters at the Vancouver Convention Centre. We encourage you
to register by May 9 to avoid long lines.
After May 9, 2025, online registration will remain open, and we
urge attendees to pre-register before arriving in Vancouver.
Badges and purchases for these attendees only must be picked
up at Vancouver Convention Centre when you arrive at the 2025
International Convention.
If you have questions regarding the status of your mailed-in
registration, please contact (514) 380-9375.
The Registration Hall opens Wednesday morning.
CANCELLATIONS
All cancellations must be made in writing to 2025IC@showcare.com.
Refunds will be made only upon receipt of your written request
and if received by May 9, 2025. No exceptions. There is a $15 USD
administrative processing fee for cancellations, which will be deducted
from the refund. All ancillary items/products are non-refundable.
Cancellations requested prior to May 9 will be processed on a
rolling basis.
HOUSING/HOTEL INFORMATION
Hotel reservation information, including the Housing Bureau’s
contact information, will be part of the registration process. Housing
for the 2025 International Convention will be on a first-come,
first-served basis. If you are planning to book housing, we highly
recommend registering online rather than via mail. Any housing
cancelled after October 31, 2024 will be charged for one-night stay.
If you register by mail and select that you want to obtain housing,
you will be placed based on your selected dollar range preference
if space is available. A link to the housing system will be emailed
to you with your confirmation so you may provide your credit
card information. If you are not able to provide your credit card
number within 48 hours this housing will be cancelled.
DO NOT SEND A HOUSING DEPOSIT WITH YOUR REGISTRATION
CHECK OR MONEY ORDER.
Individual members will be able to book up to two (2) rooms.
While we are trying to meet everyone’s needs, we attempt to
ensure fairness for the entire Fellowship so that single attendees
and attendees traveling in a group have equal access to hotel
arrangements for the Convention.
REGISTRATION POLICIES
1. Registration payment must accompany all mailed
registration forms.
2. Mailed preregistration forms must be postmarked by
April 15, 2025. After that date, the rate of $185 USD or $250
CAD (if paying with Canadian check) must be included.
3. Any changes to registration information already processed
must be made in writing before April 15, 2025, or onsite.
All changes must be made by the current registrant on file.
No charges will be assessed for corrections to badge
information excluding substitutions (see below).
4. Substitutions made on or before April 15, 2025, will be
subject to a $5 USD / $7 CAD processing fee.
5. Substitutions after April 15, 2025, must be made onsite and
will be subject to a $15 USD / $20 CAD processing fee.
Note: You must have the original attendee’s badge to make
onsite substitutions.
6. Your badge will be mailed to you. Remember to bring it
with you to Vancouver. Replacement of lost or forgotten
badges will be subject to a $15 USD / $20 CAD reprint fee.
7. Registration questions? Call (514) 380-9375. Press 1 for
English, press 2 for Spanish, press 3 for French, or email:
2025IC@showcare.com.
8. Convention-related questions? Call G.S.O. at
(212) 870-2025.
2025 INTERNATIONAL CONVENTION | ALCOHOLICS ANONYMOUS
Convention Dates: July 3 – 6, 2025
Advanced Registration Deadline: April 15, 2025,
Registration & Housing Opens: September 10, 2024

Unofficial International Convention Medallions